Privacy Policy

 

1. INTRODUCTION AND DEFINITIONS

At DEALCOCKPIT™, we prioritize the confidentiality and security of your data. We strive to limit the collection of your personal data to what is strictly necessary and ensure that our technical and operational processes respect your data protection rights. In accordance with the General Data Protection Regulation (GDPR), you have the right to access, modify, rectify, and delete data concerning your person. This Privacy Policy explains how DEALCOCKPIT™, its subsidiaries, and affiliates (collectively "DEALCOCKPIT™," "we," and "our") collect, use, share, and protect information obtained from members and visitors of its website.

 

2. IDENTITY AND DATA CONTROLLER

DealCockpit™ SAS
Address: 5 Grand Rue, 24230 VELINES, France
Phone Number: +33 5 53 57 13 46
Email: support@dealcockpit.io

 

3. PERSONAL DATA COLLECTED

"Personal data" refers to any data we may record that can identify you. When you fill out one of our forms, the following data may be collected and/or recorded:

  • Name
  • First name
  • Email
  • Phone number
  • Company name
  • Job title
  • Country

 

4. COLLECTION AND CONSENT

DEALCOCKPIT™ collects the information you voluntarily provide. We use your personal information to:

  • Process and administer your membership details,
  • Communicate with you,
  • Provide you with opportunities,
  • Keep you informed of new developments at DEALCOCKPIT,
  • Manage and respond to your requests and queries,
  • Send marketing communications if you have consented,
  • Comply with our legal and regulatory obligations.

By filling out one of our forms, you acknowledge that you have read this Privacy Policy and agree that DEALCOCKPIT™ may collect, process, store, and/or use this personal data in accordance with the privacy and security rules set out below. Some data may also be collected automatically due to your actions on the site (see the paragraph on cookies below).

 

5. DISCLOSURE OF YOUR DATA

DEALCOCKPIT™ may disclose your personal information in response to a legal process, to protect our rights, as required by law, or for the prevention or detection of a crime.  In the event of a total or partial sale of our business, or a joint venture with another commercial entity, DEALCOCKPIT™ may disclose your personal information to our new business partners or owners who may then provide you with information about their products and services.

DEALCOCKPIT™ is committed to keeping your information confidential. DEALCOCKPIT™ does not sell, license, rent, or otherwise disclose your personal information to third parties for marketing purposes or any other reason, except as described below:

  • To administer or process a transaction, product, or service in accordance with a membership agreement,
  • Where disclosure is required or appropriate under law or regulation, including cooperation with government agencies or regulatory bodies.
  • To improve our services, we may engage a third-party provider for specific internal functions (execution, customer service, satisfaction surveys). Use of the shared information is strictly limited to the assigned task and no other purpose.

 

6. STORAGE AND SECURITY OF YOUR PERSONAL DATA

We implement appropriate technical and organisational security measures to protect your personal data against unauthorised access, unlawful processing, accidental loss, destruction or damage.

Your personal data is retained for the following periods:

  • Account and contractual data: retained for the duration of the contractual relationship, then archived for five (5) years for evidential purposes, in accordance with applicable French legal obligations.
  • Commercial prospecting data: retained for three (3) years from the last contact or end of the commercial relationship.
  • Browsing data and cookies: retained for a maximum of thirteen (13) months (see cookies section).
  • Data required by law: retained in accordance with applicable specific legal obligations (including accounting and tax obligations).

If you cease to be a member of DEALCOCKPIT™, we may retain your personal data for evidential or legal purposes, protecting all such information in accordance with this Privacy Policy and the GDPR.

 

7. RISKS INHERENT TO THE SHARING OF INFORMATION

Although we allow you to set privacy options that limit access to your personal information, please note that no security measure is perfect or impenetrable. We cannot guarantee that only authorised persons will access your personal information. You can reduce these risks by adopting basic security practices, such as choosing a strong password and using up-to-date antivirus software. 

 

8. PROCESSING OF YOUR PERSONAL DATA

We process your personal data on the following legal bases:

  • Consent: When you have given your explicit consent for the processing of your data.
  • Contract Performance: When processing is necessary for the performance of a contract to which you are a party.
  • Legitimate Interest: To pursue our legitimate interests, where these do not override your interests or fundamental rights. 
  • Legal Obligation: When processing is necessary to comply with a legal obligation to which we are subject.

All your personal data is processed, stored, and used by DEALCOCKPIT™ with the necessary security measures. Your data may also be stored, managed, and used by third-party tools necessary for the proper functioning of our activities. We ensure that these tools comply with the standards set by the GDPR, in effect since May 25, 2018, within the European Union.

 

9. THIRD-PARTY TOOLS USED

Depending on your actions/requests on our site, a third-party tool may collect, store, manage, and use your data.

Brevo: email marketing and transactional communication tool, fully GDPR compliant. Privacy policy: https://www.brevo.com/legal/privacypolicy/

Hubspot: CRM and online marketing tool, fully GDPR compliant. Privacy policy: https://legal.hubspot.com/privacy-policy

 

10. NEWSLETTERS AND EMAIL MARKETING

All our forms allow you to decide whether you wish (or not) to receive:

  • Our newsletters
  • Our commercial and promotional offers

Without your explicit consent, DEALCOCKPIT™ commits to sending you only the emails necessary for the proper processing of your request (e.g. double opt-in confirmation emails). You may withdraw your consent at any time by clicking the unsubscribe link in any of our emails, or by contacting us at support@dealcockpit.io.

 

11. COOKIES AND TRACKING CODES

A cookie is a small text file stored on your device containing information related to your internet browsing. DEALCOCKPIT™ uses very few cookies, which are functional only and do not collect any personally identifiable data.

Your consent to the use of cookies is valid for a maximum period of 13 months. After this period, consent must be renewed. You may object to the placement of cookies by configuring your browser, or by consulting the guidance available on the CNIL website: https://www.cnil.fr/vos-droits/vos-traces/les-cookies/


 

12. RIGHT OF ACCESS, RECTIFICATION, AND RIGHT TO BE FORGOTTEN

In accordance with the GDPR you have the right to access, modify, rectify, and delete your personal data held by DEALCOCKPIT™:

  • Right of access: You can request a copy of the personal data we hold about you.
  • Right of rectification: You can request the correction of any inaccurate or incomplete information.
  • Right to erasure: You can request the deletion of your personal data in certain circumstances.
  • Right to restriction: You can request the limitation of the processing of your personal data.
  • Right to data portability: You can request to receive your personal data in a structured, commonly used, and machine-readable format, and have it transferred to another data controller.
  • Right to object: You can object to the processing of your personal data for reasons related to your particular situation, unless we have compelling legitimate grounds for the processing.
  • Right to withdraw your consent: You can withdraw your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.

You can exercise these rights at any time upon simple request by contacting us via email at support@dealcockpit.io, attaching a document proving your identity, such as a copy of your ID card, to prevent identity theft. You also have the right to lodge a complaint with the CNIL (www.cnil.fr). 

 

13. MODIFICATION OF THE PRIVACY POLICY

DEALCOCKPIT™ reserves the right to modify this Privacy Policy at any time, particularly in response to changes in applicable laws and regulations. Any changes to this Privacy Policy in the future will be indicated on our website and, where applicable, notified by email to members .

Your continued use of our website and, if you are a member, your continued participation in DEALCOCKPIT™,  constitutes acceptance of those changes 

We advise you to regularly consult this page to stay informed about our procedures and rules regarding your personal data.